Privacy policy
Mission Hire and Mission AI Hire ("we", "us", or "our") is a recruitment agency operating under the trading name Tri Foundation SIA. This document explains how we collect, use, and share your personal data when you apply for a job, when we source your profile for potential opportunities, or when you engage us as a business client.
Last updated: January 22, 2026
1. Who is the Data Controller?
The company responsible for your data is:
Tri Foundation SIA
Jasmuīžas iela 18 k-1 - 55, Rīga, LV-1021, Latvia
Email: privacy@missionhire.tech
If you have any questions about this policy or your data, please contact us at the email address above.
Tri Foundation SIA
Jasmuīžas iela 18 k-1 - 55, Rīga, LV-1021, Latvia
Email: privacy@missionhire.tech
If you have any questions about this policy or your data, please contact us at the email address above.
D. Data Retention for Candidates
C. Why We Process Your Data (Legal Basis)
C. Data Retention for Clients
Active candidates: We retain your data while we are actively representing you for a role.
Talent pool: If you consent to being included in our talent pool, we will retain your data for as long as it remains relevant for potential opportunities and in line with our recruitment activities. We periodically review the data we hold and may request updated information or renewed consent to ensure its accuracy and continued relevance. You may withdraw your consent and request deletion at any time.
Deletion: You may request that we delete your data at any time by emailing privacy@missionhire.tech.
Talent pool: If you consent to being included in our talent pool, we will retain your data for as long as it remains relevant for potential opportunities and in line with our recruitment activities. We periodically review the data we hold and may request updated information or renewed consent to ensure its accuracy and continued relevance. You may withdraw your consent and request deletion at any time.
Deletion: You may request that we delete your data at any time by emailing privacy@missionhire.tech.
We process your personal data for the following purposes and based on the corresponding legal grounds:
Sourcing and initial contact
When we identify your profile on professional platforms or job boards and contact you about relevant opportunities, we process your data on the basis of our legitimate interest. We believe that contacting professionals about suitable career opportunities is mutually beneficial and does not infringe your fundamental rights or freedoms.
Assessment and recruitment process
We process your personal data to review your CV, communicate with you, and conduct interviews as part of the recruitment process. This processing is carried out based on our legitimate interest in evaluating candidates and matching talent with suitable roles, balanced against your reasonable expectations when engaging with a recruitment agency.
Sharing your profile with client organisations
Where we propose you for a specific role, we may share relevant parts of your profile with a client or hiring organisation.
In all cases, you will be informed before your data is shared.
Talent pool and future opportunities
Where you choose to be included in our talent pool, we process and retain your data based on your consent, which you may withdraw at any time.
Sourcing and initial contact
When we identify your profile on professional platforms or job boards and contact you about relevant opportunities, we process your data on the basis of our legitimate interest. We believe that contacting professionals about suitable career opportunities is mutually beneficial and does not infringe your fundamental rights or freedoms.
Assessment and recruitment process
We process your personal data to review your CV, communicate with you, and conduct interviews as part of the recruitment process. This processing is carried out based on our legitimate interest in evaluating candidates and matching talent with suitable roles, balanced against your reasonable expectations when engaging with a recruitment agency.
Sharing your profile with client organisations
Where we propose you for a specific role, we may share relevant parts of your profile with a client or hiring organisation.
- For submissions to a specific, identified client, we will seek your prior consent before sharing your data.
- In limited cases, where sharing is reasonably expected as part of an ongoing recruitment process and does not involve sensitive information, we may rely on our legitimate interest, ensuring that your rights and interests are not overridden.
In all cases, you will be informed before your data is shared.
Talent pool and future opportunities
Where you choose to be included in our talent pool, we process and retain your data based on your consent, which you may withdraw at any time.
- Prospective clients or partners: We retain professional contact details for a limited period following our last interaction, where relevant for potential future collaboration, and periodically review such data to ensure it remains appropriate.
- Active and former clients or suppliers: We retain contractual, financial, and transaction-related records for the period required by applicable tax and accounting laws (typically between 5 and 10 years, depending on jurisdiction).
B. Why We Process It
We process your data for the following purposes:
- Performance of contract: To provide recruitment or related services requested by you and to manage our contractual relationship.
- Legal obligation: To comply with accounting, tax, and financial record-keeping requirements.
- Legitimate interest: To maintain our business relationship, including sharing relevant market insights or candidate availability in a professional B2B context. You may opt out of such communications at any time by contacting us at privacy@missionhire.tech.
A. What Data We Collect
Where you engage with us in a business capacity, we process personal data limited to what is necessary for professional communication and service delivery, including:
- Professional contact information: Name, job title, company name, business email address, and phone number.
- Communication records: Emails, call records, and meeting notes relating to recruitment services, vacancies, or contractual discussions.
- Business financial information: Company billing details, VAT numbers, and payment-related information required for invoicing and accounting purposes.
A. What Data We Collect
B. How We Collect Your Data
Directly from you: When you apply via our website, email us your CV, or speak with us.
From public sources (sourcing): We may find your profile on professional platforms like LinkedIn. We process this data under Legitimate Interest to contact you about relevant roles.
From referrals: If a friend or colleague recommends you for a role.
From public sources (sourcing): We may find your profile on professional platforms like LinkedIn. We process this data under Legitimate Interest to contact you about relevant roles.
From referrals: If a friend or colleague recommends you for a role.
We collect personal data that is relevant and necessary for recruitment and talent matching purposes. Depending on your interaction with us, this may include:
References: If you choose to provide contact details of referees, you confirm that you have informed them and are authorised to share their personal data with us for recruitment-related reference checks.
Sensitive data: We do not standardly request sensitive data (health, religion, trade union membership, etc.). However, if you voluntarily disclose a disability for the purpose of reasonable adjustments during interviews, we will process this information solely to facilitate the recruitment process and ensure appropriate interview arrangements.
- Identification and contact data: Full name, email address, phone number, messaging app contact details.
- Professional information: CV/Resume (including employment history and roles), education, qualifications, portfolio links, and publicly available professional profiles or social media information.
- Location data: City and country of residence.
- Recruitment process information: Interview notes, assessments, and communication records created during our interactions with you.
- Preferences: Salary expectations, availability, relocation preferences.
- Eligibility information (optional): Information about your legal status or right to work in a specific country, where relevant for a role (without collecting supporting documents).
- Nationality (optional): Where relevant solely for immigration, relocation, or legal compliance considerations, and not for assessing professional suitability.
References: If you choose to provide contact details of referees, you confirm that you have informed them and are authorised to share their personal data with us for recruitment-related reference checks.
Sensitive data: We do not standardly request sensitive data (health, religion, trade union membership, etc.). However, if you voluntarily disclose a disability for the purpose of reasonable adjustments during interviews, we will process this information solely to facilitate the recruitment process and ensure appropriate interview arrangements.
3. If You Are a Client or Supplier
As a recruitment agency, we share personal data as part of delivering our services. We only share personal data where it is relevant, proportionate, and for legitimate recruitment or business purposes.
Our clients
We may share Candidate data (such as CVs and relevant interview notes) with the client or hiring organisations in connection with specific roles discussed with you.
Such sharing is limited to what is necessary for recruitment purposes only and is carried out in line with the legal bases described in this policy. You will be informed before your data is shared.
Service providers (data processors)
We use trusted third-party service providers to support our business operations. These providers process personal data on our behalf, are contractually bound to confidentiality and data protection obligations, and may only process data in accordance with our instructions. This includes:
Access to personal data by our service providers is restricted to what is necessary for the performance of their services.
Legal and regulatory authorities
We may disclose personal data where required by law, regulation, or a valid legal request.
Our clients
We may share Candidate data (such as CVs and relevant interview notes) with the client or hiring organisations in connection with specific roles discussed with you.
Such sharing is limited to what is necessary for recruitment purposes only and is carried out in line with the legal bases described in this policy. You will be informed before your data is shared.
Service providers (data processors)
We use trusted third-party service providers to support our business operations. These providers process personal data on our behalf, are contractually bound to confidentiality and data protection obligations, and may only process data in accordance with our instructions. This includes:
- Cloud storage and productivity tools: Cloud-based tools used for email, document storage, and internal workflows.
- Communication tools: Internal communication platforms used for operational coordination within our team.
- Recruitment software: Applicant Tracking Systems (ATS) used to manage recruitment processes and candidate workflows.
Access to personal data by our service providers is restricted to what is necessary for the performance of their services.
Legal and regulatory authorities
We may disclose personal data where required by law, regulation, or a valid legal request.
4. Who We Share Your Data With
5. International Data Transfers
Some of our service providers and business partners may process or access personal data from locations outside the European Economic Area (EEA). Where personal data is transferred outside the EEA, we ensure that appropriate safeguards are in place to protect your data in accordance with GDPR requirements, including:
- Adequacy decisions: Transfers to countries recognised by the European Commission as providing an adequate level of data protection.
- Standard contractual clauses (SCCs): Contractual safeguards approved by the European Commission, used where applicable to ensure that personal data transferred to third countries remains protected to GDPR standards.
6. Your Rights
Under the GDPR, you have the following rights in relation to your personal data:
To exercise any of these rights, please contact us at privacy@missionhire.tech.
We will respond to your request within one month, in accordance with GDPR requirements. This period may be extended where requests are complex or numerous.
You also have the right to lodge a complaint with a competent data protection supervisory authority, in particular in the EU member state of your habitual residence, place of work, or place of the alleged infringement.
- Right of Access: To request a copy of the personal data we hold about you.
- Right to Rectification: To request correction of inaccurate or incomplete data.
- Right to Erasure (“Right to be Forgotten”): To request deletion of your personal data, where applicable.
- Right to Restriction: To request that we limit the processing of your personal data in certain circumstances.
- Right to Object: To object to the processing of your personal data, in particular where processing is based on legitimate interest, including sourcing or marketing activities.
- Right to Data Portability: To receive your personal data in a structured, commonly used, and machine-readable format, where processing is based on consent or contract.
- Right to Withdraw Consent: Where we rely on your consent to process personal data, you may withdraw it at any time. This will not affect the lawfulness of processing carried out before withdrawal.
To exercise any of these rights, please contact us at privacy@missionhire.tech.
We will respond to your request within one month, in accordance with GDPR requirements. This period may be extended where requests are complex or numerous.
You also have the right to lodge a complaint with a competent data protection supervisory authority, in particular in the EU member state of your habitual residence, place of work, or place of the alleged infringement.
9. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our business practices or legal requirements. The most current version will always be available on this page.
Where changes are material, we will take reasonable steps to inform you, where appropriate.
Where changes are material, we will take reasonable steps to inform you, where appropriate.
8. Cookies
Our website uses strictly necessary cookies to ensure its proper functioning and security. These cookies are essential for the operation of the website and cannot be switched off.
We do not use analytics, advertising, or tracking cookies on our website at this time. As only essential cookies are used, no cookie consent banner or preference management tool is required.
If we introduce additional types of cookies in the future, we will update this Privacy Policy accordingly and, where required, implement appropriate consent mechanisms.
We do not use analytics, advertising, or tracking cookies on our website at this time. As only essential cookies are used, no cookie consent banner or preference management tool is required.
If we introduce additional types of cookies in the future, we will update this Privacy Policy accordingly and, where required, implement appropriate consent mechanisms.
7. Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration. These measures include secure cloud-based systems, access controls limiting data access to authorised personnel only, and ongoing monitoring of our data handling practices.
While we take reasonable steps to safeguard personal data, data transmission over the internet and electronic storage may carry inherent risks. We continuously review and improve our security measures to address such risks.
While we take reasonable steps to safeguard personal data, data transmission over the internet and electronic storage may carry inherent risks. We continuously review and improve our security measures to address such risks.
2. If You Are a Candidate (Job Applicant)